1. Title: The Association shall be called "The Tay Ghillies Association” and will be based within the Tay catchment area.
2. Objectives: The objectives of the Association are to promote the conservation and preservation of the Atlantic Salmon in the River Tay system for the benefit of all anglers, businesses, tourists, river proprietors and local people. To meet these objectives the Association will help fund specific salmon and environmental projects as well as raising river-related issues with the appropriate organisations.
3. Membership: Full membership of the Association will be open to:
a. All ghillies employed in the Tay system
b. Members of organisations who have interest in the Atlantic salmon, the River Tay and the countryside and environment within the Tay system. Members in this category must be proposed and seconded by a Tay Ghillie and voted on at a normal open committee meeting. Membership is accepted by simple majority
c. Ghillies and members of appropriate organisations become full members at any time throughout the year after voting at the relevant committee meeting and payment of the annual subscription. The level of subscriptions shall be decided at the AGM. Subscriptions for the year ahead shall be payable immediately after the AGM.
4. Management: The Management of the Association shall be vested in a Committee, which shall comprise four officers (Chairman, Vice Chairman, Association Secretary, and Treasurer), and two ordinary members.
a. The Officers shall retire every two years but shall be eligible for re-election. Retiral will be in a staggered rotation to avoid loss of Committee expertise ie Chairman, and Treasurer one year, Vice Chairman and Secretary the next.
b. Ordinary Committee Members shall also retire every two years, again in staggered rotation.
c. Officers and Ordinary Committee members must volunteer and be proposed and seconded by Association Members. Forms will be sent out with the notice of the Annual General Meeting (AGM). Proposals must be submitted to the Association Secretary within seven days of the Notice of the AGM.
d. The Committee shall be able to co-opt volunteers to the committee if circumstances demand more effort eg for specific events
5. Committee Meetings: The Committee shall meet in open session, quarterly, in accordance with the following rules:
a. Quorum: 5 full members (including officers and ordinary committee members) shall constitute a quorum for the meeting
b. Chairmanship: The chair shall be taken by the Chairman or any other officer
c. Extraordinary Committee Meetings: An extraordinary committee meeting can be called at any time. Decisions at that extraordinary meeting are binding provided that meeting is quorate.
d. Notice of meetings: Normal committee meetings shall take place on the first Monday of March, June, September and December. Extraordinary committee meetings require two weeks’ notice sent to the members.
6. Accounts: In pursuance of its general object the Association shall be empowered to acquire funds for its purposes and a banking account, or accounts, shall be kept in such bank or banks, as shall be instructed by the Committee of the Association, in the name of the Association.
a. Monies drawn, there on, shall be signed for by the Treasurer and the Chairman, and if the Chairman is not available, the Vice Chairman or Secretary.
b. The management and absolute control of the monies of the Association shall be delegated to and vested in the Committee of the Association.
7. General meetings:
a. The Annual General Meeting of the Association shall be held each year in January when office bearers shall be elected. A report of the year's work shall be submitted by the Chairman and a statement of accounts by the Treasurer, together with a Certificate of Accounts, signed by a qualified Examiner. One qualified Examiner will be nominated each year for a period of one year.
b. An Extraordinary General Meeting shall be called by the Secretary at the request of the Committee or on a Requisition signed by 15 members which shall state the business to be put before the meeting. The meeting shall be held within 28 days of receipt of Requisition.
c. 10 Members shall constitute a quorum for an Ordinary General Meeting and an Extraordinary General Meeting.
d. At any such meeting, the Chairman (or his nominated deputy) shall have a deliberative vote and in the event of a tie, the casting vote.
e. Notice of General Meetings shall be given to Members at least 21 days prior to the date of the meeting. The Notice shall shall call for nominations for Office bearers and committee and also for any motions required.
f. The Agenda for General Meetings shall be sent out 7 days prior to the date of the meeting.
g. Voting: One vote per member. Voting shall be allowed by post, email, online (eg Zoom) as well as in person. Voting is carried by simple majority.
8. Constitution: Amendments to the Constitution: The Constitution may only be altered after the amendment(s) are voted on at the AGM (or EGM).
a. Amendments must be proposed and seconded by full members of the Association
b. Amendments, plus the reason for proposing them, must form part of the agenda which shall be sent to members at least 7 days before the General Meeting.
c. If any Amendment is accepted it becomes effective from the end of the General Meeting and the revised constitution shall be included in the year’s annual report
9. Dissolution of the Association: The Association may only be dissolved by a two thirds majority of those present at a General meeting which is quorate as defined in para 15. Upon dissolution, the assets of the Association shall be transferred to a suitable charitable organisation, or a number of charitable organisations which operates with the interests of the Atlantic Salmon and/or the River Tay. These organisations can be National Charities or local to the Tay Catchment.